PROFORMA INVOICE

OL PEJETA RANCHING LIMITED
PRIVATE BAG - NANYUKI, 10400, KENYA
TEL: +254 707187141
E: reservations@olpejetaconservancy.org
KRA PIN: P000591544O
Logo
Booking ID: {{ data.booking_ref }}
{% if data.partner_booking %} {% if data.partner_booking_ref %}
Booking Ref: {{ data.partner_booking_ref }}
{% endif %} {% endif %} Type:{{data.booking_type}}
Booked By: {{data.session_user}}
Created: {{data.created_at}}
Check-in: {{data.booking_check_in_date}}
Check-out: {{data.booking_check_out_date}}
Customer details:
{% if data.school_booking %} {{ data.school_name }}
{% else %} {{data.booking_done_by}}
{% endif %} {% if data.email_address|length > 25 %} Email:{{ data.email_address}}
{% else %} Email:{{ data.email_address}}
{% endif %} Tel:{{ data.phone_number}}
Destination:{{ data.destination }}
Payment Status: {{ data.payment_status }}
Invoice to:
{% if data.partner_booking %} {{data.partner_name}}
Tel: {{data.partner_phone}}
{% if data.partner_kra_pin %} CUSTOMER PIN: {{ data.partner_kra_pin}}
{% endif %} {% else %} {{data.booking_done_by}}
Tel: {{ data.phone_number}}
{% if data.kra_pin_number %} CUST0MER PIN: {{ data.kra_pin_number}}
{% endif %} {% endif %}
Currency Details:
Currency Code: {{ data.currency }}
Buy Rate: {{ data.current_buying_rate }}
Sell Rate: {{ data.current_selling_rate }}
{% if data.guest_total > 0%}

Order Details

{% if data.total_booking_dicount > 0 %} {% endif %} {% if data.total_agent_invoice_discount > 0 %} {% endif %} {% if data.is_supplement_price %} {% endif %} {% for single_guest in data.booked_guest %} {% if loop.index == 1 %} {% endif %} {% if single_guest.no_of_nights > 1 %} {% set day_unit = "Nights" %} {% elif single_guest.no_of_nights == 1 %} {% set day_unit = data.unit %} {% endif %} {% if data.total_booking_dicount > 0 %} {% if data.guest_total_discount > 0 %} {% else %} {% endif %} {% endif %} {% if data.total_agent_invoice_discount > 0 %} {% endif %} {% if data.is_supplement_price %} {% endif %} {% endfor %}
CATEGORY ITEMS RATEDISCOUNTAGENT DISCOUNT SUPPLEMENTAMOUNT
ENTRY FEES {{ single_guest.payment_person }} ({{ single_guest.payment_guests }})
{{ data.booking_check_in }} to {{ data.booking_check_out }} 		{{ single_guest.payment_guests }} x {{ single_guest.no_of_nights }} {{ day_unit }} @ {{ data.currency }} {{ return_formatted_fee(return_converted_amount(data.invoice_currency, data.booking_currency, single_guest.payment_person_amount, data.buying_rate, data.selling_rate, data.booking_ref)) }} {{ single_guest.payment_person_discount }}% {{""}}{{""}}{{""}} {{ return_formatted_fee(return_converted_amount(data.invoice_currency, data.booking_currency, single_guest.payment_person_cost_after_discount, data.buying_rate, data.selling_rate, data.booking_ref)) }}
{% endif %} {% if data.vehicle_total > 0 %} {% if data.guest_total == 0%}

Order Details

{% if data.total_booking_dicount > 0 %} {% endif %} {% if data.total_agent_invoice_discount > 0 %} {% endif %} {% if data.is_supplement_price %} {% endif %} {% else %} {% if data.total_booking_dicount > 0 %} {% endif %} {% if data.total_agent_invoice_discount > 0 %} {% endif %} {% if data.is_supplement_price %} {% endif %} {% endif %} {% for single_vehicle in data.booked_vehicle %} {% if loop.index == 1 %} {% endif %} {% if single_vehicle.vehicle_no_of_nights > 1 %} {% set day_unit = "Nights" %} {% elif single_vehicle.vehicle_no_of_nights == 1 %} {% set day_unit = data.unit %} {% endif %} {% if data.total_booking_dicount > 0 %} {% if single_vehicle.discount > 0 %} {% else %} {% endif %} {% endif %} {% if data.total_agent_invoice_discount > 0 %} {% endif %} {% if data.is_supplement_price %} {% endif %} {% endfor %}
CATEGORY ITEMS RATEDISCOUNTAGENT DISCOUNT SUPPLEMENTAMOUNT
VEHICLE FEES {{ single_vehicle.vehicle_charge_category }} ({{ single_vehicle.vehicles }})
{{ data.booking_check_in }} to {{ data.booking_check_out }} 		{{ single_vehicle.vehicles }} x {{ single_vehicle.vehicle_no_of_nights }} {{ day_unit }} @ {{ data.currency }} {{ return_formatted_fee(return_converted_amount(data.invoice_currency, data.booking_currency, single_vehicle.vehicle_charge_category_cost, data.buying_rate, data.selling_rate, data.booking_ref)) }} {{ single_vehicle.discount }}% {{""}}{{""}}{{""}} {{ return_formatted_fee(return_converted_amount(data.invoice_currency, data.booking_currency, single_vehicle.vehicle_cost_after_discount, data.buying_rate, data.selling_rate, data.booking_ref)) }}
{% endif %} {% if data.inventory_bookings %} {% if data.vehicle_total == 0 and data.guest_total == 0%}

Order Details

{% if data.total_booking_dicount > 0 %} {% endif %} {% if data.total_agent_invoice_discount > 0 %} {% endif %} {% if data.is_supplement_price %} {% endif %} {% else %} {% if data.total_booking_dicount > 0 %} {% endif %} {% if data.total_agent_invoice_discount > 0 %} {% endif %} {% if data.is_supplement_price %} {% endif %} {% endif %} {% for single_activity in data.inventory_bookings %} {% if loop.index == 1 %} {% endif %} {% if data.total_booking_dicount > 0 %} {% if single_activity.inventory_booking_discount_percentage > 0 %} {% else %} {% endif %} {% endif %} {% if data.total_agent_invoice_discount > 0 %} {% if single_activity.agent_discount > 0 %} {% else %} {% endif %} {% endif %} {% if data.is_supplement_price %} {% endif %} {% endfor %}
CATEGORY ITEMS RATEDISCOUNTAGENT DISCOUNT SUPPLEMENTAMOUNT
ACTIVITIES {{ single_activity.inventory_name }} ({{ single_activity.inventory_booking_guests }})
{{ single_activity.inventory_booking_date.strftime("%d %b %Y") }} 		{% if single_activity.inventory_booking_adults > 0 %} {% if single_activity.inventory_ranger_marker %} Ranger: {{ single_activity.inventory_booking_adults }} x 1 Day @ {{ data.currency }} {{ return_formatted_fee(return_converted_amount(data.invoice_currency, data.booking_currency, single_activity.inventory_booking_cost_per_adult, data.buying_rate, data.selling_rate, data.booking_ref)) }}
{% else %} Adult: {{ single_activity.inventory_booking_adults }} x 1 Day @ {{ data.currency }} {{ return_formatted_fee(return_converted_amount(data.invoice_currency, data.booking_currency, single_activity.inventory_booking_cost_per_adult, data.buying_rate, data.selling_rate, data.booking_ref)) }}
{% endif %} {% endif %} {% if single_activity.inventory_booking_children > 0 %} Child: {{ single_activity.inventory_booking_children }} x 1 Day @ {{ data.currency }} {{ return_formatted_fee(return_converted_amount(data.invoice_currency, data.booking_currency, single_activity.inventory_booking_cost_per_child, data.buying_rate, data.selling_rate, data.booking_ref)) }} {% endif %} 		{{ single_activity.inventory_booking_discount_percentage }}% {{""}} {{ single_activity.agent_discount }}% {{""}}{{""}} {{ return_formatted_fee(return_converted_amount(data.invoice_currency, data.booking_currency, single_activity.inventory_booking_total_cost, data.buying_rate, data.selling_rate, data.booking_ref)) }}
{% endif %} {% if data.facility_bookings %} {% if data.vehicle_total == 0 and data.guest_total == 0 and data.inventory_bookings|length == 0 %}

Order Details

{% if data.total_booking_dicount > 0 %} {% endif %} {% if data.total_agent_invoice_discount > 0 %} {% endif %} {% if data.is_supplement_price %} {% endif %} {% else %} {% if data.total_booking_dicount > 0 %} {% endif %} {% if data.total_agent_invoice_discount > 0 %} {% endif %} {% if data.is_supplement_price %} {% endif %} {% endif %} {% for single_acc in data.facility_bookings %} {% if loop.index == 1 %} {% endif %} {% if data.total_booking_dicount > 0 %} {% if single_acc.facility_booking_discount_percentage > 0 %} {% else %} {% endif %} {% endif %} {% if data.facility_agent_discount_total > 0 %} {% if single_acc.facility_booking_special_discount > 0 %} {% else %} {% endif %} {% endif %} {% if data.is_supplement_price %} {% endif %} {% endfor %}
CATEGORY ITEMS RATEDISCOUNTAGENT DISCOUNT SUPPLEMENTAMOUNT
ACCOMMODATION {{ single_acc.facility_name }} {% if single_acc.facility_catering_type_name %} ({{ single_acc.facility_catering_type_name }}) {% endif %} ({{ single_acc.facility_booking_guests }})
{{ single_acc.facility_booking_check_in_date.strftime("%d %b %Y") }} to {{ single_acc.facility_booking_check_out_date.strftime("%d %b %Y") }} 		{% if single_acc.facility_type == "Camping Sites" %} {% if single_acc.facility_booking_fixed_cost > 0 %} Campsite Fee: 1 x {{ single_acc.facility_no_of_nights }} {{ single_acc.unit }} @ {{ data.currency }} {{ return_formatted_fee(return_converted_amount(data.invoice_currency, data.booking_currency, single_acc.facility_booking_fixed_cost, data.buying_rate, data.selling_rate, data.booking_ref)) }} for 7 Nights
{% endif %} {% if single_acc.facility_booking_adults > 0 %} Camping Fee (Adult): {{ single_acc.facility_booking_adults }} x {{ single_acc.facility_no_of_nights }} {{ single_acc.unit }} @ {{ data.currency }} {{ return_formatted_fee(return_converted_amount(data.invoice_currency, data.booking_currency, single_acc.facility_booking_cost_per_adult, data.buying_rate, data.selling_rate, data.booking_ref)) }}
{% endif %} {% if single_acc.facility_booking_children > 0 %} Camping Fee (Child): {{ single_acc.facility_booking_children }} x {{ single_acc.facility_no_of_nights }} {{ single_acc.unit }} @ {{ data.currency }} {{ return_formatted_fee(return_converted_amount(data.invoice_currency, data.booking_currency, single_acc.facility_booking_cost_per_child, data.buying_rate, data.selling_rate, data.booking_ref)) }} {% endif %} {% endif %} {% if single_acc.accomodation_type == "Stables" %} {% if single_acc.facility_booking_adults + single_acc.facility_booking_children > 0 %} {{ single_acc.chef_room_marker }}: {{ single_acc.no_of_rooms }} x {{ single_acc.facility_no_of_nights }} {{ single_acc.unit }} @ {{ data.currency }} {{ return_formatted_fee(return_converted_amount(data.invoice_currency, data.booking_currency, single_acc.cost_per_room, data.buying_rate, data.selling_rate, data.booking_ref)) }}
{% endif %} {% if single_acc.facility_booking_extra_adults > 0 %} Adult: {{ single_acc.facility_booking_extra_adults }} x {{ single_acc.facility_no_of_nights }} {{ single_acc.unit }} @ {{ data.currency }} {{ return_formatted_fee(return_converted_amount(data.invoice_currency, data.booking_currency, single_acc.cost_per_extra_adult, data.buying_rate, data.selling_rate, data.booking_ref)) }}
{% endif %} {% if single_acc.facility_booking_extra_children > 0 %} Child: {{ single_acc.facility_booking_extra_children }} x {{ single_acc.facility_no_of_nights }} {{ single_acc.unit }} @ {{ data.currency }} {{ return_formatted_fee(return_converted_amount(data.invoice_currency, data.booking_currency, single_acc.cost_per_extra_child, data.buying_rate, data.selling_rate, data.booking_ref)) }} {% endif %} {% endif %} {% if single_acc.accomodation_type == "Pelican" %} {% if single_acc.facility_booking_adults > 0 %} Adult: {{ single_acc.facility_booking_adults }} x {{ single_acc.facility_no_of_nights }} {{ single_acc.unit }} @ {{ data.currency }} {{ return_formatted_fee(return_converted_amount(data.invoice_currency, data.booking_currency, single_acc.facility_booking_cost_per_adult, data.buying_rate, data.selling_rate, data.booking_ref)) }}
{% endif %} {% if single_acc.facility_booking_children > 0 %} Child: {{ single_acc.facility_booking_children }} x {{ single_acc.facility_no_of_nights }} {{ single_acc.unit }} @ {{ data.currency }} {{ return_formatted_fee(return_converted_amount(data.invoice_currency, data.booking_currency, single_acc.facility_booking_cost_per_child, data.buying_rate, data.selling_rate, data.booking_ref)) }} {% endif %} {% endif %} {% if single_acc.accomodation_type == "External Accommodation" %} {% for single_extern_acc in single_acc.pricing_parameter %} {{ single_extern_acc.parameter_name }}: x {{ single_extern_acc.parameter_default_value }} x {{ single_extern_acc.facility_no_of_nights }} {{ single_acc.unit }} @ {{ data.currency }} {{ return_formatted_fee(return_converted_amount(data.invoice_currency, data.booking_currency, single_extern_acc.facility_fixed_cost, data.buying_rate, data.selling_rate, data.booking_ref)) }}
{% endfor %} {% endif %} 		{{single_acc.facility_booking_discount_percentage }}% {{""}} {{ single_acc.facility_booking_special_discount }}% {{""}}{{""}} {{ return_formatted_fee(return_converted_amount(data.invoice_currency, data.booking_currency, single_acc.facility_booking_total_cost, data.buying_rate, data.selling_rate, data.booking_ref)) }}
{% endif %} {% if data.external_facility_bookings %} {% if data.vehicle_total == 0 and data.guest_total == 0 and data.inventory_bookings|length == 0 and data.facility_bookings|length == 0 %}

Order Details

{% if data.total_booking_dicount > 0 %} {% endif %} {% if data.total_agent_invoice_discount > 0 %} {% endif %} {% if data.is_supplement_price %} {% endif %} {% else %} {% if data.total_booking_dicount > 0 %} {% endif %} {% if data.total_agent_invoice_discount > 0 %} {% endif %} {% if data.is_supplement_price %} {% endif %} {% endif %} {% for single_acc in data.external_facility_bookings %} {% if loop.index == 1 %} {% endif %} {% if data.total_booking_dicount > 0 %} {% if single_acc.facility_booking_discount_percentage > 0 %} {% else %} {% endif %} {% endif %} {% if data.facility_agent_discount_total > 0 %} {% if single_acc.facility_booking_special_discount > 0 %} {% else %} {% endif %} {% endif %} {% if data.is_supplement_price %} {% if single_acc.pricing_parameter.supplement_prices|length > 0%} {% else %} {% endif %} {% endif %} {% endfor %}
CATEGORY ITEMS RATEDISCOUNTAGENT DISCOUNTSUPPLEMENTAMOUNT
ESCAPES {{ single_acc.facility_name }}
{{ single_acc.facility_booking_check_in_date.strftime("%d %b %Y") }} to {{ single_acc.facility_booking_check_out_date.strftime("%d %b %Y") }} 		{{ single_acc.pricing_parameter.parameter_name }}:{{ single_acc.pricing_parameter.parameter_default_value }} x {{ single_acc.pricing_parameter.facility_no_of_nights }} {{ single_acc.unit }} @ {{ data.currency }} {{ return_formatted_fee(return_converted_amount(data.invoice_currency, data.booking_currency, single_acc.pricing_parameter.facility_fixed_cost, data.buying_rate, data.selling_rate, data.booking_ref)) }}
{% if single_acc.pricing_parameter.non_priced_parameter|length > 0%} {% for single_nonpriced_parameter in single_acc.pricing_parameter.non_priced_parameter %} {{single_nonpriced_parameter.facility_parameter_name}}:{{single_nonpriced_parameter.parameter_default_value }}
{% endfor %} {% endif %} 		{{single_acc.facility_booking_discount_percentage }}% {{""}} {{ single_acc.facility_booking_special_discount }}% {{""}} {% for single_supplement in single_acc.pricing_parameter.supplement_prices %} {{single_supplement.supplement_price_name }}: {{ data.currency }} {{ return_formatted_fee(return_converted_amount(data.invoice_currency, data.booking_currency, single_supplement.supplement_fixed_rate, data.buying_rate, data.selling_rate, data.booking_ref)) }}
{% endfor %} 		{{""}} {{ return_formatted_fee(return_converted_amount(data.invoice_currency, data.booking_currency, single_acc.facility_booking_total_cost, data.buying_rate, data.selling_rate, data.booking_ref)) }}
{% endif %}

Bank Details

GT Bank - KES Account
Account Name: Ol Pejeta Ranching Ltd
Bank & Branch: Guaranty Trust Bank (Kenya) Ltd, Nanyuki Branch
Account Number: 2190005892
SWIFT Code: GTBIKENA
Bank code: 53009
Postal address: P.O. Box 1715 – 10400 Nanyuki
GT Bank - USD Account
Account Name: Ol Pejeta Ranching Ltd
Bank & Branch: GT Bank, Nanyuki Branch
Account Number: 2190009042
SWIFT Code: GTBIKENA
Bank code: 53009
Postal address: P.O. Box 1715 – 10400 Nanyuki

Mpesa Money Transfer
  • Paybill Number: 964550
  • Account Number: {{ data.booking_ref }}
  • Follow the link below for all Terms and Conditions: Payment Terms and conditions

{% if data.payment_total > 0 %} {% if data.payment_balance > 0 %} {% endif %} {% endif %}
Catering Levy({{ data.catering_levy}}%)
Where Applicable:		 {{ data.currency }} {{ return_formatted_tax(return_converted_amount(data.invoice_currency, data.booking_currency, data.tax_breakdown.catering, data.buying_rate, data.selling_rate, data.booking_ref)) }}
VAT ({{ data.vat_rate }}%) : {{ data.currency }} {{ return_formatted_tax(return_converted_amount(data.invoice_currency, data.booking_currency, data.tax_breakdown.vat, data.buying_rate, data.selling_rate, data.booking_ref)) }}
Sub Total : {{ data.currency }} {{ return_formatted_tax(return_converted_amount(data.invoice_currency, data.booking_currency, data.tax_breakdown.after_tax, data.buying_rate, data.selling_rate, data.booking_ref)) }}
Grand Total :
{{ data.currency }} {{ return_formatted_fee(return_converted_amount(data.invoice_currency, data.booking_currency, data.total_cost, data.buying_rate, data.selling_rate, data.booking_ref)) }}
Amount Paid : {{ data.currency }} {{ return_formatted_fee(return_converted_amount(data.invoice_currency, data.booking_currency, data.payment_total, data.buying_rate, data.selling_rate, data.booking_ref)) }}
Balance : {{ data.currency }} {{ return_formatted_fee(return_converted_amount(data.invoice_currency, data.booking_currency, data.payment_balance, data.buying_rate, data.selling_rate, data.booking_ref)) }}

BOOKINGS

All bookings to the Conservancy shall be made through Online Booking and Ticketing System (OBTS)

All payments for bookings should make reference to a Booking ID as indicated in the invoice issued by the Conservancy.

No payments should be made without reference to a Booking ID.

Any payments made to the Conservancy without a Booking ID shall be notified to the Conservancy within seven (7) days from the date of remittance of the payment for purposes of assigning a Booking ID.

Any payments made to the Conservancy without reference to a Booking ID and not notified to the Conservancy as outlined above, must be fully utilized by the customer or their nominated assignee within three (3) months from the date of remittance of the funds.

Any funds remitted to the Conservancy which would not have been assigned a Booking ID nor utilized within three (3) months from the date of remittance of the funds shall fully be forfeited to the Conservancy.

PAYMENT POLICY:

  1. If a booking is made within seven days to arrival, full payment will be expected immediately after making the reservation.
  2. If a booking is made at least one month prior to arrival, 30% deposit will be required within 7 days and the balance paid in full upon arrival at the gate.
  3. All bank transfer fees and applicable exchange rates shall be fully borne by the guest.

BOOKING CANCELLATION POLICY:

  1. If a booking is cancelled 61 days and above, 20% of the total booking value will be charged by the Conservancy as cancellation fee.
  2. If a booking is cancelled 60 - 31 days to arrival, 40% of the total booking value will be charged by the Conservancy as cancellation fee.
  3. If a booking is cancelled 30 - 8 days to arrival, 50% of the total booking value will be charged by the Conservancy as cancellation fee.
  4. If a booking is cancelled 7 days to arrival or "No Show", 100% of the total booking value will be charged by the Conservancy as cancellation fee.